Relay For Life of Culpeper Meeting Minutes Meeting Minutes

February 20, 2020

Important dates:
Relay is on Saturday, May 30, 2020; 12pm noon to 6am at EVHS; team set up 10am-12pm
Survivor dinner reception is on Friday, May 29, 2020 at Germanna’s Daniel Technology Center
Hope Club t-shirt deadline is May 1, 2020 to receive t-shirt before Relay (Relayers who reach $100 raised after this date will receive their t-shirt in the follow-up order after Relay)
     Please have survivors register for your team by this date too! Survivors do not need to fundraise in order to receive a purple survivor t-shirt, but this will ensure they get their correct t-shirt size.
Sponsorship deadline: May 1, 2020
Lantern deadline: April 27, 2020
Upcoming team meetings (third Thursdays at 6pm at CUMC):
     Thursday, March 19
     Thursday, April 16 – campsite selection
     Tuesday, May 26 – Hope Club t-shirt pick up (location TBD)

Leap Day “First Lap” walk on Saturday, February 29 from 11am to 1pm at Yowell Park
     “1 Day of Change” online campaign with a simple but significant goal: to raise $175,000 nationwide – the average cost to fund a research grant for an early career scientist. All 1 Day of change donations will directly support researchers and the vital work they do every day to fight cancer.
March Madness challenge – first team match up on March 1, winning team will get their name on the back of the Hope Club t-shirt
     Earn spirit points for recruiting new teams!
     It’s not too late for a new team to register and fundraise for Relay 2020! Teams can make a significant impact in the months leading up to Relay.
     Pick up a new Team Captain flyer and talking points

Ronny and Kim – entertainment/activities/spirit updates
Survivor appreciation giveaways at team campsites
     Robin and Scott – logistics updates; DJ secured, no stage this year
     Kim – sponsorship updates
     Mission Moment (Susanna)

February is National Cancer Prevention Month. Click here to view the American Cancer Society's recommended Cancer Screening Guidelines.
World Cancer Day was on February 4th. Click here to see how the American Cancer Society is making an impact on the global cancer burden.
The American Cancer Society and American Red Cross are partnering through the end of February for our "Give Blood to Give Time" campaign. Cancer patients use 25% of the blood supply in the US so this is another way we can make a difference in the fight against cancer. Click here for more information.
     Fundraising from your Dashboard on www.relayforlife.org/culpeperva
Send emails from your Dashboard – they’re pre-written to make asking for donations quick and easy. Relayers who send emails from their Dashboard raise 8X more!
     Facebook fundraisers – click the “Continue with Facebook” button in the blue box
     Update your personal story and picture on your Dashboard to share why you Relay
     The website is mobile friendly, so these steps can be done from your phone!
      You should never apologize for helping to cure cancer. It takes courage and confidence to share your connection to cancer and to use your reason to Relay as a fundraising tool. You should be proud of being a Relay For Life and American Cancer Society volunteer and taking a stand in the fight against cancer. Even though it can be awkward to ask for money, remember that the money you raise through Relay is saving lives so never apologize for asking for a donation to support the American Cancer Society.
\Questions? Upcoming team fundraisers to share?

Jennifer Norrod, Event Lead: mmmsmommy@gmail.com
Robin Johnson, Event Lead: emmycharlie@yahoo.com
Wil Rook, Online/Social Media Lead: wil@relayculpeper.org
Susanna Blauch, American Cancer Society: susanna.blauch@cancer.org, 434-266-0832

December 05, 2019

Intro.
Confirmed Relay date is May 30th, 2020 - Noon - 6am
     Setup can start around 10am
Survivor Dinner May 29th at 6pm at Germanna
     Sponsored by the Hospital
We are still recruiting new teams and trying to get teams that haven't relayed in a while to return
     You can get spirit points for referring new / returning teams
     Referring teams must sign up, show up for relay and raise money
Entertainment - Planning ongoing
A DJ will be at Relay for the entire event
Mission Moments - November was Lung Cancer Awareness - Info shared
Mission Moments - December is Healthy Living month - Contact 800-ACS-2345 if you would like info
Note: The ACS Line is open 24x7 including holidays
Fundraising ideas for the holidays:
     Request donations instead of gifts
     Use the Facebook Fundraiser - Info on the relay web site
     Ask for donations with your holiday cards
We are working with Orange County for participation this year as they have no relay of their own
If you are interested or know someone in Orange that may be, go to the Comfort Inn at 6pm on December 17th for a meeting
Prize Drawing - Wil Rook won the Plaid Crock Pot - Congratulations!
Upcoming Fundraisers:
Christmas Tea December 14th at Mitchell's Church
Pictures with Santa at Full Circle on December 14th from 10am - 2pm
The Hospital Christmas Raffle on December 20th
The next meeting will be at CUMC at 6pm on January 16th

CUMC Flames Spirit Night at Buffalo Wild Wings on January 17th

October 10, 2019

Eastern View High School is confirmed for 5/30/20 for Relay.
The ELT will be discussing the timeframe of Relay and will update the website soon. Based on survey results so far, Relay will likely start at 11am.
Team members should continue to fill out the survey if they haven’t already.
Theme for Relay is 20/20 Vision for a Cure.
Next team meeting is planned tentatively for Thursday 12/5 at 6pm – Ronny is checking on availability of CUMC.
Car raffle tickets are due back at this meeting!
In the Spring, we will plan on team meetings on the third Thursdays.
ELT training/meeting is planned for Thursday 11/21. Tentatively 6pm at the hospital conference room.
Tentatively planning ELT meetings for second Thursdays of each month.
We will be sending messages to past/lapsed teams to get them to come back to Relay. If you know of a past Relayer, ask them to join us again in 2020!
Shared breast cancer mission facts and screening guidelines
Additional Information
More Information
Two ACS-funded researchers were just awarded the Nobel Prize! That means 49 ACS-funded researchers in total are Nobel Prize winners.
ACS partnership with the NFL through our Crucial Catch program has raised over $20 million and reached over 1 million people.

UPCOMING FUNDRAISERS
From CUMC Flames team

10/26 bake sale at Full Circle Thrift from 8:30am to 12:30pm
11/9 CUMC bizarre
11/15 Buffalo Wild Wings spirit night

From Team SWIFT

10/26 - Charity Pub Crawl - Click for tickets

Aug 29, 2019

Welcome
Icebreaker
Wrap up
     -Questions / comments
      -- Survivor - snacks for them the day of?       -- Cooling station?       -- Ambulance on standby for event - Water - Cool area - Safety personnel - etc
      -- Poll to be sent out for more comments suggestions

Teams help during events - an hour per team?

Over $130,000 raised in 2019
Team certificate handouts
Personal certificate handouts
Leadership thanks
Door Prize for Registered teams
National Kick-off Sept 10th - More info to follow
Fall challenge - going on now - More info to follow
Facebook fundraising - Car Raffle - Fundraising app
ELT Members needed - Let Susanna know if your are interested
Volunteer interest cards passed out
Road to recovery info passed out
      - Looking for driver volunteers
Fundraising items available / Relay shirts from last year
Door prices for Attendees

UPCOMING FUNDRAISING

CUMC - Buffalo Wild Wings - Sept 20 - 5pm - 9pm
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